Fill Excel Tables with Voice Input? Here's How Diktat AI Helps!

Microsoft Excel is a powerful tool for data analysis, reporting, and organization. However, manual data entry, especially with large amounts or complex datasets, can be time-consuming and tiring. Many users therefore ask: Can't I just dictate my Excel tables using voice?

While Excel itself (depending on the version and add-ins) only offers limited native dictation functions for content and doesn't understand complex voice commands, Diktat AI opens up a clever and efficient way to prepare your data with voice for Excel and transfer it lightning fast.

The Challenge: Direct Voice Control vs. Efficient Data Entry

It's important to understand: Diktat AI is not a tool that directly controls Excel, for example to say "Format cell B5 bold" or "Create a new worksheet". The genius approach of Diktat AI lies in its core competency: highly precise and fast transcription from speech to text. And that's exactly what you can use to massively accelerate your Excel work.

Imagine you have lists of inventory, contact data, survey results, or notes that need to be transferred to an Excel table. Instead of laboriously typing everything, you simply dictate it!

How to Use Diktat AI for Your Excel Data: The Workflow

The process is incredibly simple and integrates seamlessly into your existing workflows:

1. Dictate data: Speak the data you want to capture in Excel clearly and distinctly into your recording device (smartphone, dictation device, PC microphone).
   • Tip for structured data: To make later assignment to columns easier, you can dictate the data row by row and use separator words like "next column", "tab" or a specific keyword that you can easily replace later. Example: "Item number 123 comma Product name SuperWidget comma Price 19 euros 99 comma Stock 50 pieces Next row Item number 456..."
   • Alternatively, you can simply dictate lists that are then assigned to each column.
2. Upload audio recording: Upload the audio file to the Diktat AI platform. This is quick via drag & drop or using the upload button. The "Simply transcribe by email" function can also be worth its weight in gold here - send the audio file to your Diktat AI email address, done.
3. AI does the work: Our advanced AI analyzes your recording and converts the spoken words into precise text. Thanks to GDPR compliance and servers in the EU, your data always remains secure.
4. Receive and prepare transcript: You receive the transcript in your Diktat AI account. Now you can quickly review and adjust it if necessary:
   • If you used separator words (e.g., "comma"), you can now replace them with actual tab characters or commas (for CSV import). Many text editors offer a "Find and Replace" function.
   • Make sure each line in the text corresponds to a row in your future Excel table.
5. Insert data into Excel:
   • Copy & Paste: Select the prepared text and paste it directly into your Excel table. If you used tab characters as separators, Excel will often automatically distribute the data correctly into the columns.
   • Import from text (for CSV-like data): If your text is separated by commas or other characters, you can use the function "Data" > "Get Data from Text/CSV" in Excel. Excel will then guide you through a wizard to import the data correctly and assign it to columns.

• Tip for structured data: To make later assignment to columns easier, you can dictate the data row by row and use separator words like "next column", "tab" or a specific keyword that you can easily replace later. Example: "Item number 123 comma Product name SuperWidget comma Price 19 euros 99 comma Stock 50 pieces Next row Item number 456..."
• Alternatively, you can simply dictate lists that are then assigned to each column.

• If you used separator words (e.g., "comma"), you can now replace them with actual tab characters or commas (for CSV import). Many text editors offer a "Find and Replace" function.
• Make sure each line in the text corresponds to a row in your future Excel table.

• Copy & Paste: Select the prepared text and paste it directly into your Excel table. If you used tab characters as separators, Excel will often automatically distribute the data correctly into the columns.
• Import from text (for CSV-like data): If your text is separated by commas or other characters, you can use the function "Data" > "Get Data from Text/CSV" in Excel. Excel will then guide you through a wizard to import the data correctly and assign it to columns.

The Benefits: Why Diktat AI Revolutionizes Your Excel Work

• Massive time savings: Dictating is often many times faster than typing. Drastically reduce the time spent on data entry.
• Increased productivity: Less time for manual entries means more time for analysis, evaluation, and other important tasks.
• Fewer typing errors: With good audio quality, Diktat AI delivers very precise transcripts, which can reduce the number of typing errors that need tedious correction.
• Flexibility and mobility: Dictate your data whenever and wherever you want - on the go with your smartphone or in the office. Transcription happens later.
• Focus on content: Concentrate on the data to be captured, not on the keyboard.
• Accessibility: For people who have difficulty typing, dictation is an excellent alternative.

Application Examples for Excel Dictations with Diktat AI

• Inventory lists: Quickly dictate item descriptions and quantities.
• Contact lists: Capture names, phone numbers, and email addresses.
• Minutes and notes: Record meeting results or brainstorming ideas and structure them for further processing in Excel.
• Survey evaluation: Dictate open answers or categorized data points.
• Product catalogs: Descriptions, prices, and item numbers for e-commerce or internal lists.

Conclusion: Work Smarter, Not Harder!

Even though Diktat AI doesn't control Excel directly via voice commands, it's an incredibly powerful partner to revolutionize the process of data entry for your spreadsheets. By quickly and precisely converting your spoken words into text, you save valuable time, increase your productivity, and can focus on what matters: using your data, not its tedious capture.